Executive Assistant

Job Summary/Overview

The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership.

The Executive Assistant serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment.

Essential Duties and Responsibilities

• Provide comprehensive administrative support to three senior executives, including complex calendar management, travel coordination, and expense reporting.
• Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics.
• Assist with corporate governance and legal documentation, ensuring accuracy, confidentiality, and timely distribution.
• Conduct research, collect, and analyze data to support executive decision making and strategic initiatives.
• Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development.
• Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors.
• Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc.
• Maintain databases, filing systems, and document management practices with a strong focus on confidentiality and compliance.
• Receive and interact professionally with visitors and handle sensitive interactions with discretion.
• Partners with other assistants on C-level executive matters.
• Perform additional duties and special projects as assigned.

Knowledge, Skills, Competencies, and Abilities

• Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership.
• Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive  and board level materials.
• Strong analytical, reasoning, and critical thinking abilities.
• Excellent written and verbal communication skills with executive presence.
• Highly organized with strong time management, prioritization, and multitasking capabilities.
• Strong interpersonal skills and the ability to build trusted relationships across the organization.
• Adaptable and proactive in a dynamic, fast changing business environment.
• Demonstrated ability to manage competing priorities with poise and sound judgment.
• Service oriented mindset with a continuous improvement approach.

Required Qualifications

• Bachelor’s degree (B.A.) or an equivalent combination of education, industry certifications, and experience.
• 10+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior leadership, preferably in HR, Legal, Finance, or Corporate environments.
• Experience supporting multiple executives simultaneously.
• Active North Carolina Notary Public certification (or ability to obtain promptly).